Virtual data rooms that appeared in the market only a short time ago have already turned into repositories significant during deal execution. Being invented for fulfillment of merger and acquisition transactions, virtual data rooms have demonstrated that they are convenient for realization of deals in a lot of industries and spheres such as real estate, investment banking, fundraising, life science, biotechnological licensing, family affairs, energy, financial industries, legal sector, accounting, media, and numerous others. Clinical studies also appear on the list of the spheres that might get significant benefits from a virtual data room exploitation. Virtual Data Rooms Adapted For Clinical Knowledge Base. How It Really Works with http://www.datarooms.org.
Clinical researches are usually associated with analyzing and storing of large volumes of undercover files: research results, sensitive information of the patients, etc. Apparently, this information under any conditions can be put under the risk of loss, leakage, misuse as the consequences may be dangerous and harmful. Hence, those who make contribution to clinical researches have to check the data safety and to select a safe place for storing the data. Concurrently, this secret documents should be shared with a plenty of stakeholders such as those affiliated to life science companies, licensing partners, investors, etc. That is why, clinical researchers face the need to keep the information under protection and, at the same time, make it open to particular stakeholders. A virtual platform is a technology that is able to meet both needs.
Generally, virtual rooms are enhanced with a persistent and holistic protection system that protects the information with such features as virus scanning, firewalls, two-step user verification process, data encryption, personally-identifiable dynamic watermarks, etc. One of the newest inventions in documents’ safety is referred to as “fence view” instrument: a Print Screen button is not active when a VDR visitor enters a repository and the danger of a camera-based offense is eliminated.
Along with a multi-level protection system and handy place for documents storing, virtual platforms have some other instruments to provide the representatives of clinical studies with. For instance, being accessible 24/7 all over the Earth, VDRs simplify interaction between scientists and researchers that are located in remote regions. Meanwhile, Q&A section that is a part of a reputable VDR equipment makes the data exchange even more non-problematic: all the verified VDR visitors have a chance to ask and answer the questions considering a certain document and the conversation is pinned to the document itself. Therefore, the scientist might not only analyze the data stored in a virtual room but also maintain a significant interaction via the platform.
When it comes to clinical files, it turns out that not all the room visitors can have the equal access to the data. Hence, the room users are to be segregated into the groups according to the suitable level of information revelation. Virtual platforms offer their users digital rights management that helps the data room owners to differentiate the justified number of permission clusters and impose limits on the access to the files. The other VDR feature, namely – activity tracking, saves the information on all the activity that took place in the virtual data room. The data on who logged into the room, when, which folders were edited and how long for is reflected in an audit report and allows the room administrators to identify the most active and concerned users.
The other virtual room characteristic is that it is rather quick to open and take care of. Such instruments as bulk and drag-and-drop uploading instruments provide the room owner with a right to pack the virtual data room with all the necessary files within minutes. The same options will be used to update the VDR and to add the new documents. That is why, the virtual platform administrators have an opportunity to rapidly renew the files exchanged with VDR visitors and share with them the most fresh clinical results and findings. The mentioned benefits show how virtual repositories will be helpful during clinical studies: they
have already become perfect environments for keeping of highly secret and sensitive files and for maintaining contact with geographically remote colleagues and other groups of interest.